FAQ: How can I create a new qualification in KS3/4? (Admin)

If you are planning to upload grades from a CSV (MS DOS) file for a new qualification, you do not need to create the new qualification manually. Analytics will create this automatically during the file upload if the qualification name is unique (by selecting the 'New' option in the 'Confirm Upload Qualification Names' page which appears). 

For more information on how to upload a grade file, click the links below to view our articles on:

• Uploading Standalone Grades (Admin)
• Uploading Assessment Grades (Admin)

If you have a qualification that you do not want to upload a grade file for, for example if it is a qualification taken off-site that you only have a couple of grades for, then you can create a qualification manually on the Matching page.

Create a New Qualification (Manually)

To add a single qualification or subject to the Matching page, go to DATA > select Keystage 3/4 and cohort > GRADES > Matching and then click on ‘Create New Qualification’.

Then, enter a clear qualification name and click ‘Create’.  Remember that a qualification name will pull through to all reports, so we recommend using a generic/clear name, such as 'Art', 'English Language', 'BTEC Music' etc.

This new qualification will then be created on the Matching page. It will currently be highlighted in grey. 

You will then need to complete the Matching process for this qualification.

You will also need to manually add grades you have in this qualification to the relevant data set or assessment. This is done on the Grade Management page (DATA > select Keystage 3/4 and cohort > GRADES > Grades Management). Once you are in the relevant data set or assessment, click on the Grade Count for the qualification and then click 'Add Grade'.

For more information on manually adding grades or class information to your qualifications, see our articles:

• FAQ - Can I add grades manually?
• Grade Management: Missing Class Data (Admin)

Thanks for reading!