Below we have covered the main file health check issues that can be identified when uploading an EAP baselines file or importing expected grades into your EAP, and how to check and resolve these. When issues are identified, you can click ‘Show/Hide Warnings’ to see the students affected.
EAP Baselines
- “X Student(s) do not have any student data or the Student IDs are not recognised”
This is caused when one or more students in your file do not currently exist in your student data for this cohort and therefore are not recognised.
If the student should be included, you can click ‘Continue with the upload’ to proceed and then import a new student data file including this student, or add the student and their classes manually to Analytics.
If the student should not be included, you can either continue with your upload and manually delete the baseline within Analytics, or cancel the upload, remove their grade from your file and re-upload your baseline file.
For more information on importing student data, see the relevant article below:
- KS3/4: Importing Student Data (Admin)
- KS5: Importing Student Data (Admin)
- “X Student(s) have conflicting grades for a qualification”
This issue can arise when a student has more than 1 baseline for the same qualification in your file. For example, if Joe Bloggs is listed twice in your file with different values for English Language.
We recommend checking the correct baseline for the student in your Excel file and removing the row for the incorrect baseline. Click ‘Cancel the upload’ and re-upload your corrected EAP baselines file.
- “X Student(s) have incomplete data”
This warning is shown when you have baselines within your file, but the students ID or name is missing. To resolve this, click ‘Cancel the upload’ and amend this for the affected student in your file and re-upload your EAP baselines file.
Defining EAPs (Importing Expected Grades)
- “X path(s) have an invalid baseline grade and will be excluded from the import”
You will see this message within the health check if there are more rows in the file, than there are baselines within the EAP. We’d recommend clicking ‘Show/Hide Warnings’ to see which paths would not be included.
If you do not need these pathways, you can click ‘Continue with the import’.
If these are needed, we recommend following the relevant steps below:
KS3/4
We recommend checking the EAP is set up to use the correct baseline via KS2 / EAP > EAP, using the ‘KS2 Baseline’ column. You may also need to check whether the correct method has been set for the baseline on the KS2 / Baseline page, using the ‘Grades Method’ column.
KS5
We recommend checking the EAP is set up to use the correct baseline via KS4 / EAP > EAP/Baselines > EAP, using the ‘EAP Baseline’ column. You may also need to check whether the correct method has been set for the baseline on the Baseline Management page, using the ‘Grade Method’ column.
If the baseline is correct, check the file again and re-import this.
If the baseline is not correct, this would need to be amended. For help with this, feel free to pop on to Live Chat.
- “There are no valid rows in the import”
This issue can occur if the expected grades file you are importing contains one or more baselines which are in a different format to the ones expected for that EAP (based on the baseline type and baseline qualification selected during creation). For example, importing baselines in DMP format instead of 9-1.
We recommend clicking ‘Cancel the import’ and amending the file in Excel, ensuring that the correct baseline is being used. Then you can re-import the amended expected grades file.
- “X path(s) have conflicts within the imported file”
This error occurs when you have the same baseline listed in the EAP file for more than one row. To resolve this, click ‘Cancel the import’ and remove the additional row, ensuring that each baseline is only listed once. Then, re-import your expected grades file.
Thanks for reading!