This article aims to explain the different student statuses available for KS3/4 cohorts in Analytics, and how to change statuses for students if necessary.
Once you have imported student data for a cohort, you can view the status each student has within the Students List. To access this, go to DATA > select key stage 3/4 & cohort > STUDENTS > Cohort.
The Students List displays all students imported for a cohort, and their current status can be seen in the 'Status' column. You can also see the total number of students currently on roll in your cohort just above the list.
There are three different statuses available for students in KS3/4; 'On Roll', 'Guest', and 'Left School'. The following table explains how students with each status would count in the reports:
| Student Status | Description | Included in School Performance? | Included in Student Performance? |
| On Roll | For the majority of students who are on roll at your school. | YES | YES |
| Guest | This status should be selected manually for students that should not count towards headline figures, but that you would like to include in student performance in that cohort’s reports (e.g. qualification/class analysis). | NO | YES |
| Left School | Students are excluded from all reports and figures for that cohort. | NO | NO |
You can search for a particular student, or filter the student list to show all students of a particular status by using the Search options above the list. After entering the desired Student Name, or selected the Status to filter by, click Apply.
Changing a Student's Status
It is possible to manually change the status for one or more students at a time. To manually change a student’s status, place a tick in the Actions column for the appropriate student(s), then click ‘Change Status’.
From the dropdown you can then select the status you want to change these students to and click Change Status for this to be applied to all students selected.
| Note: You would need to republish the STUDENTS area for the cohort for these changes to be reflected in the reports (via STUDENTS > Publish Students > Publish) |
Any student with a status of ‘Left School’ will be placed in the 'Inactive Students' list at the bottom of the page. Here you can change a student’s status back to On Roll or Guest by clicking Change Status, or permanently remove a student from a cohort by clicking Delete.
| Please note: Students with a status of 'Left School' would not pull through to the reports so it is not necessary to delete them. We would only recommend deleting students in exceptional circumstances, such as if they were imported to the wrong cohort for example. If you delete any student's data please read the warning carefully before finalising as this cannot be undone. |
For information on editing other student information, such as classes, filters, etc. as well as deleting students, please take a look at the following article: KS3/4: Editing Student Details (Admin).
Thanks for reading!