Authority groups are used within Analytics to determine the access levels that each staff member has. By default, you are provided with two default authority groups (listed below), however, you can create custom groups for different staff/roles in schools, which may be useful. For example, you may wish to create a group specifically for SLT, with slightly more access than a general user, but less than an admin.
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Admin – Access to all areas in Analytics (HOME, DATA, CONFIG., USERS & REPORTS), as well as Locked and Embargoed Reports.
- User – Access to HOME & REPORTS (But not Locked and Embargoed reports).
To create a new authority group, go to USERS > Groups > ‘Create Group’.
Next, enter a group name and description (if necessary) and select which areas of Analytics this group will have access to. When you are finished, click ‘Create Group’.
| Whilst you can restrict access to certain areas of the reports, users would still be able to apply filters. In a situation where there is only one student that satisfies a particular set of filter criteria, it may be possible for the user to identify the student. |
Changing an Existing User’s Authority Group
You can change the Authority Group that existing users are currently assigned to. This can also be done for multiple users in bulk, if they are changing to the same group. To do this, go to USERS > User List and place a tick next to each user whose Authority Group you wish to change in the ‘Actions’ column > ‘Change Authority’.
Then, select the Authority Group you wish for the selected users to be part of using the dropdown menu. You will then be shown the access levels currently assigned to that group, which will be the areas on Analytics that all of the selected users will have access to once the change is confirmed.
To confirm, place a tick next to ‘Confirm Authority Group Change’, then click ‘Change’.
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