KS3/4: Creating EAPs (Admin)

This article aims to explain how to create your EAP/s after uploading baseline data for a cohort. If you already have EAPs created in another cohort and want to copy these over then please see our article here - FAQ: How do I copy an EAP from one cohort to another? (Admin).

To create an EAP, click DATA (A1) > KS3/4 & cohort (A2) > KS2 / EAP (A3) > EAP (A4) > ‘Create EAP’ (A5).

You must then work through the following:

• Create New EAP or Copy an Existing EAP: You have the option to create a new EAP from scratch or copy another EAP you have set up for any KS3/4 cohort, which uses the same baseline. See the article linked above for more information on copying existing EAPs.

These next options will appear when Create New EAP is selected.

• EAP Name: This won’t appear in the reports, but should be clear and concise to make it easy to identify when filling in the EAP column on the Matching page. The EAP description is optional.
  
  
• Baseline Type: Select from the baseline types uploaded. This determines how students are grouped onto their flight paths if expected grades are entered. For example, if you have uploaded and set up Targets as baselines, you can select “KS3/4 Method”.
  (If you are not going to enter expected grades, you can select any baseline type available).

Please note, this cannot be changed once the EAP has been created!

• Lower Limit / Upper Limit (For Number Range): If you have selected to use the ‘Number Range’ baseline type, two additional boxes will appear which allow you to enter the ‘Lower’ and ‘Upper’ limits which will define the range of your EAP pathway (any whole values between 0 and 300). For example, if you were looking to only create EAP pathways for 0 to 140, you would enter “0” as the lower limit and “140” as the upper limit.

• KS2/Baseline: This will list the baseline qualifications uploaded in KS2 / EAP > Uploads, for the selected baseline type. This determines the grades that will be used to define the starting point to group students onto their pathways, if expected grades are entered.

• Assessment Method: If ‘Create New EAP’ is selected, you’ll be presented with a series of dropdowns. Here you must select the appropriate grade method for each year or term (from Year 7 to Final KS4 Exams). The grade method selected must correspond to the type of grades planned to be uploaded for qualifications using that EAP. This tells Analytics the grades to expect in uploads associated to those years or terms.
  
  You must select a grade method for each year, even if you’re not planning to upload grades for that year in this cohort. This only applies to historical data for that specific cohort. For example, if you’re working with Current Y11 and are not planning on uploading their historical Y7 grades, you must still select a grade method in this dropdown.
  
  If you plan to use a different grade method part-way through the year, tick ‘By Term’ (A6) to enable the dropdowns for each term. For example, in our Art 9-1 EAP we’ve specified that their grades collected in Y7 and Y8 will be based on our ‘NC Sub Levels’ method, but we will start collecting 9-1 sub grades from Year 9 Term 2 onwards.

Once you have made the relevant selections, click ‘Create’ (A7). Completing the above is the minimum requirement for creating EAPs. If you DO NOT want to utilise flight path functionality and on track analysis in the reports by entering expected grades (as this is optional), then you can create additional EAPs for remaining qualifications and move onto uploading grades.

If you want to enter expected grades and take full advantage of the reports’ analysis, see our article here. 

Thanks for reading!